The team reviewed and refined job descriptions for various ministry leadership positions, including discussions about application processes, reporting structures, and compensation packages. They addressed staffing needs and budget considerations, with particular focus on part-time administrator roles and the development of a Women's Ministry Leader position. The group scheduled follow-up meetings to finalize position descriptions and job postings, while also discussing practical matters such as application procedures for internal candidates and upcoming event logistics.
Next steps
Summary
Job Posting Edits and Requirements
The team discussed the job announcement that was recently sent out to Maui and the Big Island, which received a few inquiries. They agreed to make some edits to the posting, including adding okina's and a diverse cultural bullet point. The group also addressed questions about the application process for couples, deciding that each partner should submit their own video and cover letter. They discussed the need for a separate job description for the women's ministry leader position, which Anthony offered to help develop. The team agreed that candidates should provide some form of teaching or preaching material for review, though they left open the specific requirements for women applicants.
Job Application Video Flexibility Discussion
The team discussed flexibility in video submissions for job applicants, agreeing that while a teaching video would be ideal, they would not require it for all candidates, especially given the potential difficulty for some women to produce one. They confirmed that the hiring email address (hiring@oahuchurch.org) and password is functional. The group also reviewed progress from a recent financial planning meeting where they discussed staffing scenarios including full-time couples, lead ministry positions, and various administrator roles, using a financial spreadsheet for reference.
Ministry Lead Minister Job Description
The meeting focused on reviewing and refining a job description for a Ministry Lead Minister position. It was suggested to add reporting lines and time allocation percentages to the job description to provide clarity and structure. The group agreed that the position description was nearly ready but needed some final adjustments, particularly regarding the reporting structure. There was a brief discussion about the sequence of tasks, with an emphasis of completing position descriptions before addressing finances. The conversation ended with a brief mention of an administrator position that still required further development.
Leadership Position Description Refinement
The meeting focused on discussing and refining a job description for a leadership position, with particular emphasis on the use of percentages to guide time allocation across various responsibilities. Participants agreed that the percentages should serve as a flexible guide rather than strict requirements, acknowledging that different circumstances may necessitate adjustments. The group also discussed reporting structures, with consensus that the position would report to the eldership while maintaining accountability to the board. They decided to finalize the position description by Wednesday, allowing time for any additional comments before moving forward with the hiring process.
Job Description Sharing Policy Discussion
The meeting focused on discussing the sharing of job descriptions for internal candidates and potential applicants. The group agreed that job descriptions should be shared with applicants, with a link added to the job announcement for easy access. They also decided that if internal candidates express interest but don't apply, they should still receive the job description. The committee discussed the need to be more clear about the expectations for the Women's Ministry Leader role, particularly in relation to the Lead Minister position. They agreed to create a job description for the Women's Ministry Leader position and address Shelly's questions about the role.
Church Staff Compensation Planning
A spreadsheet detailing salary and benefits packages, was presented, for various church staff positions, including lead ministers and administrators. He proposed starting with part-time administrators at 15-20 hours per week to manage costs, with specific responsibilities outlined for each role. The committee discussed factors to consider when determining compensation, such as experience, ministry responsibility, and personal circumstances. They also addressed the potential need for overtime compensation for part-time staff during busy periods, though no final decision was made on this issue.
Ministry Staff Budget and Roles
The meeting focused on discussing the challenges of ministry staff taking on non-ministerial responsibilities, with an emphasis to protect employees from scope creep and stress-related health issues. The budget proposal included benefits and the group discussed potential intern roles to address additional needs. The team agreed to review the current job description for the men's leader position and to share the budget document with the group for further analysis. They also planned their next meeting, considering travel schedules and availability, with a tentative date of Saturday afternoon.
Job Position Descriptions Finalization Meeting
The group discussed finalizing job position descriptions, including a Women's Ministry Leader role, and agreed to hold a working group meeting on Tuesday or Thursday to address these items. They decided to post the job posting on Disciples on Monday with an application deadline of October 1st, allowing internal candidates to apply first before external applicants. The committee agreed to clarify the application process for internal candidates and determine how to handle potential conflicts of interest during interviews, to ensure fairness and integrity.
Committee Meeting Postponed to August
The committee discussed scheduling challenges due to multiple members being absent, ultimately deciding to postpone their next meeting to August 30th to ensure better attendance. They agreed to continue working on job descriptions, including one for the women's ministry leader position, and to prepare agenda items for the upcoming meeting.
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